Board governance software is an electronic tool that assists directors of the board as well as their administrative staff and their boards with the tasks involved in organizing meetings, preparing documents, sharing them and ensuring compliance. This kind of technology offers a more efficient and effective method for conducting meetings and takes away many of the manual processes that are labor-intensive for administrative teams as well as boards.

Knowing your needs is the first step to selecting the best board portal. Look for a solution that lets you create and share agendas for meetings and distribute documents, keep minutes, and track the compliance with a variety of legal and regulatory requirements that relate to your industry. The best board management software will also have a virtual video feature, that allows you to hold remote meetings seamlessly.

The best board portals offer valuable governance tools that will assist you in making better decisions and ensure that your board members are as prepared as they are. They can provide carefully curated news and board reports as well as an extensive array of data analytics that will help you understand your organization and its performance.

Ensure that all your meeting materials are easily accessible through an intuitive and user-friendly interface. Replace unsecure email with a secure and safe system of record for all your crucial board communications, and reduce the need to go through a variety of sources to find information. The best board management systems can also protect your information by incorporating advanced cybersecurity features such as data encryption, two-factor authentication and secure cloud storage. Choose a service provider with top-quality customer support. Representatives should be available all hours of the day via live chat or for one-on-one guidance for board members as well as administrators.